Utrecht, The Netherlands & Mechelen, Belgium

Touch Screen Solution

Touch Screen Room Booking System – BookNow

The BookNow devices are touch-screen devices, connected in front of each meeting room showing the current availability.

BookNow provides the following functionalities:

  • Current availability of the meeting room.
  • Checking in of the meeting within 15 minutes, otherwise logging a “No Show” in ServiceNow.
  • Reserving a meeting ad-hoc, which is directly updated in ServiceNow.
  • Stopping a meeting so other users can use the meeting room.
  • Visual indication of the status of the meeting room.

There are even more features:

  • Touch enabled interface, 10.1 inch.
  • Visual indications. On-screen:
    •       Displaying of current meeting info (meeting organizer, subject meeting, etc.),  with support for multiple languages, incl. English.
    •       Displaying of next meeting info.
    •       Consultation of the Meeting Room calendar: shows Gannt chart of    occupation of meeting on display of the current day.
    •       Meeting confirmation/start and automatic no-show management.
    •       Booking of instant meeting.
    •       Extension and ending of current meeting.
    •       Displaying of current time.
  • Colored indication of the current status, with LED, of the meeting room (Available, In use, etc.).
  • Two-way integration with MS Office365 mailboxes/calendars (via Rooms4U Exchange integration).
  • Monitoring in ServiceNow regarding the uptime of the device.
  • Power over Ethernet (PoE) enabled.
  • WLAN: 802.11 b/g/n.
  • Remote manageable, preferably with central management features (for updates, etc.).
  • Wall/Glass Mounting options.
  • One year warranty.
  • Screen brightness 300 nits.
  • Power DC 12V, 1.5A.
  • Certification CE/FCC/RoHS.
  • Weight 710g / 1.56 lbs.
  • Dimensions 261.1 x 193.3 x 37 mm.

Configuration of BookNow can be done in the device properties section in the device, which can be done easily with the provided instruction. Check out the demo.