MeetNow
The smart room booking app for ServiceNow
MeetNow is a smart room booking solution fully integrated with ServiceNow Workplace Service Delivery. It helps employees easily find and book available rooms—whether via tablet, Outlook, or their own mobile phones. For facility teams, it simplifies operations by aligning workplace services, IT, and HR through one central platform.
Trusted by these top brands
Instant room availability
Avoid double bookings
Clear room status
Usage tracking
Why MeetNow
Fully integrated with ServiceNow and built to work with the WSD, the app lets employees quickly reserve rooms and automatically updates availability. Plus, its analytics help optimize room usage, so there’s less manual work for your team.
Instant room availability
Employees can easily see which meeting rooms are available, thanks to clear red/green status indicators on wall-mounted tablets or the mobile app.
On-the-spot booking
Employees can reserve rooms on the spot for last-minute meetings, eliminating the need to check each room individually.
Multi-platform access
Book from anywhere: Outlook, the tablet outside the room, or directly within ServiceNow.
Calendar integration
MeetNow integrates with calendars like Outlook, Google and Apple allowing employees to check in via the device. If they don’t, the reservation is automatically canceled, freeing up the space for others.
Smart meeting management
Employees can cancel, extend, or end meetings early. Ending a meeting early updates the room’s status to available, making it accessible for others.
Usage analytics for optimization
Facility managers can track meeting room usage patterns, such as no-shows or occupancy rates, to help make better use of available space.
Technical specifications
Find all technical specifications of MeetNow in the ServiceNow App Store.
Intuitive meeting room reservations
MeetNow simplifies the way employees manage their meeting room reservation(s). They don’t have to walk up to every room device to check meeting room availability. Instead, they see the meeting room status from afar due to the smart red/green UI design.
When they reserve a room, they can simply check in for the meeting via the device. If they don’t, the reservation will automatically be cancelled, freeing the space up for others.
Introducing DeskDevice
DeskDevice is all about making office and people’s life easier. Whether someone’s looking for a free desk, a quiet corner to work, or a small meeting space, they can find and book it in a second.
With its simple interface and intuitive design, employees always know what’s available and can take action right away. They can easily start or end meetings up to 15 minutes early with just a click. Plus, it’s very easy to set up and configure.
FAQs
Everything stays in sync, so if a room is already booked in Outlook, you won’t be able to reserve it again from the tablet or ServiceNow.
Yes, admins can easily set rules like advance booking limits, buffer times, and user access.
Yes. Employees can report issues such as broken equipment directly through MeetNow. It is also even possible to order meeting services, like catering, directly through the app.
Yes, the app requires ServiceNow Workplace Service Delivery (WSD) license. It is built specifically to work with WSD and is not compatible with other facility management platforms within ServiceNow.
Users check in quickly and securely using either their NFC badge or ServiceNow credentials. NFC allows for instant tap-and-go access, while ServiceNow login ensures secure identity verification when needed.
Yes. Facility managers can track and act upon data collected from usage patterns of meeting space. For example, they can check the number of planned reservations that ended up in no-shows or view the % of time that a space has been actually occupied. With this information, they can start optimizing spaces.
Talk to the expert
Schedule a call with one of our ServiceNow Workplace Service Delivery experts. They’ll be happy to tell you more!
